What Is I-9 Form?
Form I-9 is used to verify the identity and employment authorization of individuals hired for employment in the United States. All employers must properly complete Form I-9 for employees they hire in the United States.
That means, by law, employers and employees must complete a Form 1-9 to document identity verification and employment authorization of each citizen and noncitizen new employee to work in the United States.
As the employee, you are required to complete the Form I-9 in full before you may be hired by a company.
This rule is valid for citizens and noncitizens. Both employees and employers must complete the form in any situation. On the form, an employee must attest to his or her employment authorization.
On the other hand, the employee must also present his or her employer with acceptable documents evidencing identity and employment authorization.
If you are looking for a job in the United States, keep in mind that the employer must examine your eligibility and the identity document to check its veracity. So, you need to present the genuine document and the employer must record the document information on the Form I-9.
The list of acceptable documents can be found on the last page of the form. Employers must retain Form I-9 for a certain period and make it available for inspection by authorized government officers.
Instructions for Employment Eligibility Verification
In general, employers must have a completed Form I-9 on file for each person on their payroll who is required this obligation. Employers must also have retained and store Forms I-9 for three years after the date of hire, or for one year after employment is terminated, considering whichever is later.
You need to know that their forms must be available for inspection if requested by authorized U.S. government officials from the Department of Homeland Security, Department of Labor, or Department of Justice.
According to USCIS, only employers and employees in Puerto Rico can complete the Spanish version of Form I-9. Spanish-speaking employers and employees in the 50 states and other U.S. territories may print this for their reference but must complete the form in English to meet employment eligibility verification requirements.
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To use the features of Form I-9, make download the form on the USCIS website and save it your computer. Then is just to open a basic form that can be used on a mobile device.
Form I-9: Instructions for Minors (Individuals under age 18)
If you have a child under age 18, the minor’s parent or legal guardian you must complete Form I-9, Section 1, and enters “Individual under age 18” in the signature block. So, the parent or legal guardian must complete the Preparer and/or Translator Certification block.
At the top of Form, I-9, Section 2, must be the employee’s last name, first name, and middle initial exactly as this information was entered in Section 1. Don’t forget to enter the business’s street address, city or town, state, and ZIP code.
The employer or authorized representative must attest to physically examining the documents provided by completing the Last Name, First Name, their Employer’s Business or Organization Name and signing and dating the signature and date fields.
Reverifying Employment Authorization for Current Employees
When an employee’s EAD (Employment Authorization Document, Form I-766) expires, the employer must reverify their employment authorization no later than the date employment authorization expires.
As you already know, Form I-9 is used to verify the identity and employment authorization of individuals being hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for everyone they hire for employment in the United States.
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